AXESS NETWORK Coordinator/Administrator

The Axess Network Coordinator/Administrator: She/he works closely with our Axess Network team, Account Services and Finance teams to ensure that client project deliverables are met on time and on budget in accordance with the Company’s business objectives. The Axess Network Coordinator/Administrator will assist the Axess Network team with execution and maintenance of Aptitude Health programs.

DEPARTMENT  : AXESS NETWORK

REPORTS TO: DIRECTOR, AXESS NETWORK 

OFFICE LOCATION: REMOTE

CLASSIFICATION: Exempt

REVISED:        May, 2022                            

 

Job Summary

The Axess Network Coordinator/Administrator: She/he works closely with our Axess Network team, Account Services and Finance teams to ensure that client project deliverables are met on time and on budget in accordance with the Company’s business objectives. The Axess Network Coordinator/Administrator will assist the Axess Network team with execution and maintenance of Aptitude Health programs.

 

Job Duties and Responsibilities

  • Process, log, route, maintain and safeguard all consultant and practice signup and renewal membership agreements, tax forms and demographic profile data in Axess Network management systems in accordance with our GDPR practices
  • Enter new and update existing network member profile data in physician database system and ensure it remains accurate
  • Perform regular audits to confirm that Axess Network consultant and practice data has been properly added to network panel management, project management, and finance systems
  • Work with the Account Services and Finance teams to reconcile, calculate and process payments for consultants following the completion of client projects:
    • Confirm payment rates and amounts due each consultant who participated
    • Create and route payment requests
    • Assure that all consultant payments are aligned to the appropriate project codes
  • Manage Axess Network mailbox to reply to all inquiries.
  • Manage the DocuSign mailbox to process W9 and Direct Deposits to finance.
  • Work with finance to clear outstanding check/lost check for physicians.
  • Assist in physician request on payment status with finance.
  • Research practices for physician names and ASCO membership for emails.
  • Assist Account Services in verify participants network membership and W9 status.
  • Manage the creation and distribution of live meeting data collection kits and sign in sheets
  • Track all project related work hours in appropriate project management systems
  • Available to travel on a limited basis when required (up to 10-15%)
  • Other duties as may be reasonably assigned.

The above job description in no way states or implies these duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.

The Company reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and Company.

 

Education, Experience, and Skills

  • Understanding of the HCP transfer of value reporting (Sunshine Act in US and EFPIA in EU)
  • Strong client orientation and interpersonal skills
  • Ability to multi-task effectively and be comfortable working in a fast-paced, dynamic environment without close guidance or supervision
  • Demonstrated experience in live event planning and management
  • Fluent in data management, spreadsheets, and project management software
  • Highly efficient in the use of Office 365

 

Key Competencies

Conditions of Employment:
Verification of employment history, professional references, and education or training.

Working Conditions and Physical Effort:

  • Work is normally performed in a typical interior/office work environment
  • Travel may be required based on business needs (domestically and internationally) and attend virtual programs outside of working hours as needed.

Aptitude Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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